C1

It will be possible to extract the following details in any combination in the claim forms:

*  Patients full names

*  Employees medical numbers

*  Nature of illness

*  Cause of illness

*  If the ailment is congenital

*  HIV question

*  Clinical summary

*  Nature of treatment given

*  For inpatients the following details:

   - Average length of stay in the hospital

   - Names of drugs used for treatment

   - Surgical supplies used

   - Names of surgical supplies used

   - Consultants name

   - Ward of admission

C2

For companies that have a medical scheme with Mohammad Dossary Hospital, it will be possible to print out a patients daily list (both in and out patient).

C3

The claim forms will be able to include the following optional information:

*  Cost of procedures

*  Whether or not the mother is admitted with the child

*  Standard charges e.g. for consultation, admissions, etc

*  Standard fee structures chargeable by consultants

1.1 General

(a)There will be no restriction on the number of assets held.

(b)The name of the company will be displayed at all times.

(c)There will be an interface with the general ledger.

(e)There will be additions to an asset subsequent to initial purchase (eg sunroof for a car).

There can be up to 10 additions to an existing asset.

(f)Assets will be grouped together to form a larger asset, eg a PC and a printer form a computer system.

(g)The straight line life in years  depreciation methods will be used:

(h)There will be no restriction on the number of general ledger categories (eg freehold land) set up.

(i)Assets will be allocated to departments.

but it will be possible to purge this information selectively by asset type.

(k)The system will maintain details of Regional Development Grants per asset.

1.2 Transaction input

(a)Asset reference codes will consist of 10 alphanumeric characters.

(b)The system will optionally be able to generate a sequential number per asset.

(c)Asset descriptions will be up to 100 characters long.

(d)It will be possible to access any asset by reference codes.

(e)Original cost and cumulative depreciation to date will be entered for existing assets.

(f)Each asset will have its own useful life, but this will default to the asset category life.

(g)When assets are re-categorised, eg from long leasehold to short leasehold,

 the system will transfer all balances automatically.

(h)The following transactions will be analysed to the responsible department:

 * additions,

 * adjustments,

 * disposals,

 * depreciation,

 * profit/loss on disposal.

* cost b/fwd,

* additions,

* adjustments,

* disposals,

* profit/loss on disposal,

* depreciation b/fwd,

* depreciation for the period,

* depreciation on disposals.

(j) Transactions will be posted to the general ledger on command.

(k) Gains and losses on disposals will be calculated and posted automatically.

(a) Calculation of depreciation can be run for all or a range of assets.

(b)A flag will be maintained within the system to indicate the state of the calculation, eg:

      * ready to run depreciation this period,

      * depreciation has been calculated this period,

(c) The depreciation calculation will generate a general ledger distribution report

 containing postings by general ledger code for the period.

(d) It will be possible to run the depreciation calculation:

* monthly,

* quarterly,

* annually.

(e) It will be possible to weight calculations according to the number of weeks within the period.

(f) The depreciation calculations can be based on straight line over x years

(g) Depreciation for the year will be automatically added to the depreciation

b/fwd at the start of the next year.

(h) Depreciation will be rounded to the One Saudi Riyal.

 1.4 Data Stored

(a) The following details will be held for each asset:

     * asset reference code,

     * description,

     * short name,

     * depreciation type,

     * depreciation formula,

     * addition date,

     * disposal date,

     * asset category (general ledger category),

     * asset life,

     * remaining life (if not derived),

     * cost,

     * expected final written down value (WDV),

     * depreciation:

        -  period,

        -  year to date,

        -  cumulative,

     * adjustments,

     * written down value,

     * insurance value,

     * disposal proceeds,

     * supplier,

     * invoice number,

     * invoice date,

     * supplier reference,

     * location,

     * department,

     * serial number,

     * whether the item has been acquired as a finance lease, hire purchase or ordinary purchase item.

(b) Asset life can not exceed 100 years.

 1.5 Reporting

1.5.1 Enquiries

(a) The user will be able to view the full details on any asset by means of entering:

     * the reference number and

     * the short name.

(b) The user will be able to view a listing of all assets in a department by means of

 entering a department code.

(c) The listing by department will display for each asset:

    * short name,

    * addition date,

    * cost,

    * written down value.

(d) The user will be able to view a listing of all assets in an asset (general ledger)

category by means of entering the general ledger code.

     * short name,

     * addition date,

     * cost,

     * written down value.

1.5.2 Reports

(a)  The following list shows the principal reports available.  The user will be able to specify

the precise contents and amend the default fields.

(b)  The reports required include:

     *  asset register print - an audit list of all assets giving full details of each one,

     *  additions audit trail - for the additions in the period or year,

     *  adjustment audit trail - listing all assets where there  has been an adjustments

posting in the period or year, including the adjustments' values and reasons,

     *  disposal audit trail - listing all assets disposed in the period or year,

     *  period depreciation report - giving the depreciation for the period and cumulative for each asset,

     * depreciation history report summarising the depreciation by period for the year per asset category,

     *  general ledger distribution report - giving the values to be posted for the period per general ledger account,

     *  forecast depreciation report - showing the expected depreciation over six user-defined periods,

     *  insurance valuation report - showing the gross and net values per location by asset category.

(c) It will be possible to sort the following reports by department:

     * asset register,

     * additions audit trail,

     * adjustments audit trail,

     * disposals audit trail,

     * period depreciation report,

     * depreciation history report,

     * general ledger distribution report,

     * forecast depreciation report,

     * insurance valuation report.

(d) It will be possible to restrict the following by department:

     * asset register,

     * additions audit trail,

     * adjustments audit trail,

     * disposals audit trail,

     * period depreciation report,

     * depreciation history report,

     * general ledger distribution report,

     * forecast depreciation report,

     * insurance valuation report.